Congratulations! This year it’s your turn to host the Christmas feast. Maybe it’s brunch or dinner, or something in between. Whatever meal you are in charge of, you have lots of organising to do. The starting point is the Christmas invitations and ensuring you give your guests plenty of notice.
The invitees name
The date of the party
The time of the party: Remember if you can fit it in around your little one’s schedule that’s great, but it isn’t always possible. It’s usually best just to put a start time and leave off a finishing time when it comes to Christmas celebrations. If you are serving a hot meal, make it clear so people know that they need to make the effort to arrive on time.
The address of the party: Close family will usually know this, but for friends who may not have seen you in a while it is useful to include this information.
If you’ve decided on a BBQ or a more informal style of party, then you can nominate a near by park as a venue instead. It’s a really practical touch to cut and paste a little map of directions on the back of the invitation for guests to use. It will help them to avoid them getting lost.
Remember that if you do choose to host the Christmas party at an outdoor venue, it is always worth having an alternative indoor venue available as well. This will usually be at your home so plan for the worst case scenario throughout. Have a back up plan in mind and state this clearly on the invitation. For instance: “In case of bad weather on the day, the Christmas party will be held at 45 Smith Street instead.”
If you do have lots of young children attending your party, it is sometimes fun to have “Santa” make a guest appearance. It’s worth alerting your guests on the invitation if this is going to occur so they can prepare their children for his arrival.
An RSVP number or email address: make it clear on the Christmas invitation what date you need your invitees to respond by. You have lots of menu planning and food preparation ahead of you. It is important to know numbers so that you can plan how much food to order and what you will need in the way of beverages.
A brief description: whether you are hosting a 5 course meal or a champagne brunch, it is always polite to let your invitees know what to expect when they arrive. You can always add a decorative touch to your invitations that help to highlight what your guests can look forward to.
Any other relevant information: This is the chance to add in any small details that guests might find helpful. If you have a swimming pool that guests can use then let them know this on the invitation. Alternatively, if you’re hosting an outdoor event, let guests know so they know to wear sunscreen and bring hats.